The majority of corporate training and high-value training happens in classrooms (ILT) or blended formats (VILT, eLearning). But managing it with spreadsheets and patchwork tools is a nightmare. When operations scale, so do the problems – Enrollment lists that never match, attendance records lost, all-hands-on-deck audit scrambles.
Administrate solves these headaches by automating 90% of manual work, giving you one tool to control your training operations, including scheduling, planning, resource allocation and cost tracking, calendaring, real-time communications, and compliance reporting.
When paired with Docebo, you amp up the learner experience and provide a powerful solution where your operations run smoothly behind the scenes, and your learners see a fantastic experience.
The Administrate-Docebo integration syncs in real-time, no double work, no headaches. Focus on training, not the admin chaos.
Spreadsheets Slow ILT Training and Increase Costs
A while back, I was having a conversation with one of my friends who works as a Training Manager lead at a multi-national company.
I was shocked to see how they managed their instructor-led training using a complex “system”: 7 spreadsheets, four maybe five other platforms, and Post-it notes everywhere. Not seen: dozens of emails forever lost in the void.
While they were working, they shared stories about last-minute panics when enrollments didn’t match between systems, attendance suddenly went missing, and spending all-nighters to generate an end-of-year report.
It was chaos.
Enter: the Training Management System (hey, that’s us – Administrate).
Why Your LMS Can’t Handle ILT Alone
Here’s the hard truth: Your LMS, even a great one like Docebo, wasn’t built to handle:
- Instructor-led training
- Instructor schedules and availability
- Resource management and allocations
- Training Cost Management
- The operational circus behind ILT/VILT
So what happens when you try to solve ILT with an LMS? You have to take on extra roles, such as:
- Spreadsheet Acrobat, juggling enrollment lists, room bookings, instructor calendars, and emails.
- Switchboard Operator, manually syncing data between your LMS, HRIS, and other tools.
- Audit Detective, scrambling to reconcile mismatched records when compliance comes knocking.
But we use a TMS! You might say. Are all Training Management Systems equal? Of course not. Without a mature, deep integration, you’re still:
- Duplicating work.
- Chasing updates, which system has the right system of record.
- Burning hours, maintaining and updating across systems.
Seamless LMS Integration: Real-Time Sync, No Double Work
Docebo makes sure learners get a one-stop discovery (courses, enrollments, certificates), friction-less access, and all the shiny stuff learners love. It’s the front door to all the training you’re expertly organizing behind the scenes.
Our integration bridges the gap between training planning and operations (Administrate) and delivering it (Docebo). Just smooth, automated workflows that make life easier for admins and learners alike.
Here’s how it works:
- Courses and Events you schedule in Administrate automatically appear in Docebo.
- Session Dates, Instructors are all updated in real-time.
- Training Materials you manage in Docebo, their metadata flows back to Administrate so admins always have the latest references.
- New hire that comes in through your HRIS system or Adminsirate? It’s automatically created in Docebo.
- New user signs up through your website, web portal or Docebo? It’s automatically created in Administrate.
- Learner enrollments, enrollment changes, attendance, and completions are instantly reflected on both systems.
- Achievements and Certifications awarded are reflected in Docebo.
- All of this happens in near real-time.
No more:
- Spreadsheet gymnastics.
- “Which system has the right version?”.
- All-nighters before audit day.
- Manual, duplicative work on multiple systems.
Save Time and Scale ILT with Docebo + Administrate
Meet Training Manager – Tammara. Tammara is planning for the next quarter with over 250 events, 25 instructors, +16 rooms, and various other resources. Tamara needs to enter these records into their TMS or “system”, make sure everything is correct, then log into another system and do the same.
This integration takes care of all that, enter the information once and the data sync happens in real-time. There’s nothing for Tammara to do – both Administrate and Docebo stay synced.
This is a massive time-saver and a stress reliever. Most Administrate users save at least 5 hours a week with this integration.
Training teams can finally stop manual data entry, stop worrying about mismatched records, and no more “which system is right?”, focus on scaling training programs instead of fixing issues or doing laborious admin tasks.
Training Ops, Instructors, Learners: Who Wins with This Integration?
Training management teams through Administrate stay in control of planning & scheduling, resource allocation, automated workflows, and compliance-ready reporting.
Instructors and content managers through Docebo focus on delivering great training. Manage course materials, track learner progress, and deliver blended content.
Learners through Docebo get a seamless experience. Discover training, enroll in classes, access content and materials, and view certifications.
Everything syncs automatically between systems.
How the Integration Syncs LMS Data Automatically
Getting started with the integration is simple and quick. Here’s how it works:
- Connect Docebo and Administrate
The integration is activated by connecting the two platforms. Administrate automatically sets up real-time data connections — known as webhooks — in both systems to ensure everything stays in sync.
- Initial Data Sync
During the initial setup, all your Branches and Users in Docebo are synced into Accounts and Contacts in Administrate. This one-time sync sets the foundation for ongoing data consistency across platforms.
- Courses, Events, and Sessions
Sarah, a Training Manager, creates a new ‘ACUSON Origin 2.0 Volume Imaging’ course in Administrate – adding instructors, rooms, and costs. Before her coffee gets cold, the course is already live in Docebo for learners to discover. No uploads. No double-checks. Just done.
- Content Sync
Instructors or Content Coordinators, upload the latest Z6T scanning protocols to Docebo. Administrate automatically logs the update, so Sarah’s team knows exactly which materials learners are using.
- Learner Sync and Enrollment
Learners sign up through Docebo’s portal (or the company website, or Administrate). The integration instantly syncs that data across, ensuring their seat is reserved and all communications processed accordingly.
- Learner Completions
When a learner completes the course, Administrate awards the Achievement, and Learners can view and download their certifications from Docebo. Audit reports generate themselves. Sarah’s ‘compliance scramble’ is now a thing of the past.
Docebo + Administrate: The Smart ILT Integration Choice
Imagine next quarter’s audit. Instead of all-nighters, you click ‘generate report.’ Instead of chasing enrollments, availability, and attendance records, you review automated dashboards. That’s the power of integration – it doesn’t just solve problems, it changes how you work.
TL;DR Summary
Why pair Docebo with Administrate for ILT training?
Docebo is an excellent LMS for digital learning experiences. When instructor-led training (ILT) becomes complex — involving scheduling, resources, venues, and live sessions — Administrate complements Docebo by handling the operational logistics at scale.
How does Administrate integrate with Docebo?
Administrate connects directly to Docebo through real-time sync, ensuring training data flows automatically between platforms — no duplicate entry, no manual updates.
What types of training teams benefit most from this integration?
Enterprise training teams running high volumes of instructor-led sessions across regions, departments, or modalities.
Does this integration eliminate manual training admin work?
Yes. With the integration, you can automate scheduling, communications, reporting, and resource coordination — reducing manual work by up to 90% in 90 days.
Can I use Administrate with other systems beyond Docebo?
Absolutely. Administrate integrates with your ERP, HRIS, BI tools, and more — giving you a single source of truth for all training operations, not just LMS data.
Still have questions?
We’d love to hear about your training challenges. Get in touch to continue the conversation and see if this integration is a fit for your team.
