Classroom training, whether in-person or virtual, remains a critical component of effective training programs, especially for complex or hands-on skills. Despite the rise of e-learning, classroom training often provides superior outcomes due to the direct interaction with instructors and peers. However, scaling this type of training presents unique challenges. The process of planning, scheduling, and managing resources for classroom sessions is significantly more complex than for e-learning modules.
The LMS Trap
Many organizations rely on Learning Management Systems (LMS) designed primarily for e-learning. These systems excel at managing static content like videos, quizzes, and SCORM packages. However, they fall short when it comes to handling the dynamic requirements of classroom training. The repeated manual efforts required to schedule and reschedule classroom sessions can become a time-consuming and error-prone process.
Enter the Training Management System (TMS)
Administrate’s Training Management System (TMS) is purpose-built to handle the complexities of classroom training. Here’s how:
Course Templates: At the heart of our TMS is the concept of course templates. Unlike LMS content, which is usually set up once and accessed by many learners, classroom courses need to be scheduled repeatedly. Templates allow you to define all the requirements for a course—such as instructors, rooms, and equipment—once. These templates can then be reused, saving significant time and reducing the potential for errors.
Task Workflows: With our TMS, you can define specific tasks that need to be completed at various stages of the training lifecycle. These tasks are time-based and automatically generated based on the course schedule. For example, you might need to book a room two weeks in advance or send an evaluation survey the day after the training session.
Automated Communications: Our system enables automated, highly personalized communications. These can be rule-based, ensuring that reminders, instructions, and follow-ups are sent at the right time, to the right people, with the right information. This not only saves time but also ensures consistency and professionalism in your communications.
Resource Management: Managing resources such as instructors, rooms, and equipment becomes straightforward with our TMS. The system ensures that you have the right resources allocated to the right sessions, helping you avoid conflicts and ensuring smooth operations.
Real-World Impact
Implementing Administrate’s TMS has led to significant time savings and increased training volumes for our customers. On average, customers experience a 40% growth in training volume within the first year of using our system, without needing to hire additional staff. This is achieved by automating low-value administrative tasks and freeing up the training team to focus on delivering high-quality training.
Join Us for More Insights
We invite you to watch the full video of our LinkedIn Live session where John and Patrick delve deeper into these topics. You’ll gain insights into how to effectively scale your classroom training and hear about real-world examples from our customers.
Stay connected with us on LinkedIn for future live events and updates. If you have any questions or want to learn more about how Administrate can help your organization, don’t hesitate to reach out.
