Administrate, an in-person training management system, is designed to help large enterprises manage the complex logistics of classroom training. Our platform excels in planning, templating, and scheduling training sessions, saving significant time and reducing errors. One of the toughest part of in-person training is … the person part.
Managing instructors can be a huge effort for training teams, who often have to resort to juggling a couple of spreadsheets, calendars, and communications from email, Slack, or text.
Administrate can automate all of this for you, syncing multiple calendars together and showing you conflicts with instructors, facilities, resources and more at a glance. Here’s what all went into our recent update:
Instructor Availability
When scheduling an instructor, the system now displays a list of available instructors who are qualified and located in the correct region. Instructors with existing conflicts are highlighted to prevent double-booking and ensure smooth scheduling.
Calendar Integration
To provide the most accurate availability information, Administrate allows syncing instructor calendars directly into the system. Currently supporting Outlook, with plans to integrate Google Calendar in the future, this feature ensures that administrators have real-time access to instructors’ schedules. The sync process is secure, using Microsoft’s OAuth authentication, and respects privacy by only displaying busy status for private appointments.
Real-Time Conflict Resolution
The true power of the Instructor Sync feature lies in its real-time conflict resolution capabilities. When a conflict arises, the system immediately flags it and suggests alternative instructors who are available, qualified, and in the right location. Administrators can quickly replace the conflicted instructor with a suitable alternative, often with just one click, ensuring that training sessions proceed without disruption.
Check out our video demo here:
